LAND GRINDERS LLC - TERMS & CONDITIONS OF SERVICE February 12, 2026
By approving this estimate, Client acknowledges and agrees to Land Grinders LLC's Terms & Conditions of Service. Client's signature constitutes full acceptance of all terms including payment, liability, and site obligations. This approval is a legally binding agreement.
1. PROPERTY OWNERSHIP & AUTHORIZATION.
Client represents and warrants that Client is the legal owner of the property where work will be performed OR has obtained written authorization from the legal property owner to authorize this work. Client grants Contractor access to the work area with heavy equipment, trailers, and personnel as reasonably necessary to complete the agreed scope of work. Contractor will not commence work without signed authorization and will not be liable for any claims arising from Client's lack of authority to authorize work. **If Client misrepresents property ownership or authorization and Contractor performs work on property that Client did not have legal authority to authorize, Client agrees to indemnify, defend, and hold harmless Contractor from any and all claims, damages, costs, expenses, or legal liability arising from such unauthorized work. Contractor shall not be held legally, financially, or monetarily responsible for any changes to property resulting from Client's misrepresentation of ownership or authorization.
2. SCOPE OF WORK.
The scope of work is defined in the attached quote/estimate and includes only the services, areas, and specifications explicitly stated. Work includes vegetation removal, forestry mulching, brush clearing, or other services as specified, normal ground disturbance and soil movement inherent to land clearing operations, and mulch left on site unless otherwise specified. Work does NOT include finish grading, landscaping, removal of rocks/stumps/debris, restoration of ground cover, seeding, erosion control, or removal/disposal of mulch unless explicitly stated. Trees, landscaping features, or items to be preserved must be clearly marked by Client prior to work commencing. Unmarked items may be removed as part of clearing operations. Any additional work beyond the original scope requires written approval and will be quoted separately.
3. ESTIMATE VALIDITY & PRICING CHANGES.
Estimates are valid for 30 days from the date issued. After 30 days, pricing and availability are subject to change and require re-evaluation. Pricing is based on visible site conditions at time of quoting, information provided by Client, standard terrain and brush density assumptions, and access as described during estimate. Price adjustments may occur if actual site conditions materially differ from those visible or disclosed during quoting, additional debris/density/obstacles are encountered, scope changes are requested by Client, or access limitations or site prep delays occur. Client will be notified of any price adjustments before work proceeds.
4. SITE READINESS & CLIENT RESPONSIBILITIES.
Prior to work beginning, Client must: remove or identify all surface debris including metal, wire, fencing, T-posts, concrete, rocks, building materials, trash, and any other non-vegetation hazards; mark or flag all utilities, septic systems, drain fields, geothermal lines, water lines, irrigation systems, underground cables, and any other buried infrastructure; comply with 811 DIG Utility Location Services and call 811 for utility locates at least 48 hours before scheduled work; clearly mark boundaries, trees to save, and any features to be avoided; ensure safe access for equipment and trailers; remove pets, livestock, and vehicles from work area; comply with all local ordinances and permitting requirements; and notify Contractor of any known hazards including slopes, ditches, drop-offs, unmarked foundations, old wells, or abandoned structures. Failure to provide a safe and ready site may result in work delays (subject to delay billing per Section 10), equipment damage (chargeable to Client per Section 5), additional charges for debris removal or site prep, or cancellation of project with forfeiture of deposit.
5. EQUIPMENT DAMAGE & HIDDEN HAZARDS.
Client is responsible for damage to Contractor's equipment caused by hidden or unmarked hazards, including but not limited to buried wire, fencing, chains, tires, cables, metal, rocks, concrete, foundations, debris concealed by vegetation, or unmarked utilities, septic systems, or irrigation lines. Contractor is not responsible for damage to unmarked or undisclosed items on the property. Equipment repairs required due to Client-caused damage will be billed at actual cost plus reasonable markup. Work may be suspended until payment for damage is received.
6. GROUND DISTURBANCE & TURF DAMAGE.
Land clearing and forestry mulching operations involve heavy equipment that will cause ground disturbance and turf damage. This is unavoidable due to equipment weight, track movement, turning radius, and working conditions. Client acknowledges and accepts that ruts, soil compaction, and turf damage are normal and expected; Contractor will make reasonable efforts to minimize damage but cannot eliminate it; grass seed may be applied to damaged areas at Contractor's discretion; Contractor is not responsible for restoration of turf, sod, or ground cover; and use of equipment mats and best practices does not guarantee zero damage. No claims for turf damage will be accepted unless Contractor acted with gross negligence.
7. GRASS SEEDING (OPTIONAL - CHARGED SEPARATELY).
Contractor may apply grass seed to small disturbed areas as a courtesy during normal operations at Contractor's discretion. If Client requests seeding of larger areas or full coverage, this will be quoted and charged separately based on area and materials required. No guarantee of germination, growth, or coverage is provided. Seed application is provided "as-is" with no warranty. Client is responsible for all post-application watering, maintenance, and care. Contractor is not liable for seed failure, bare spots, erosion, or poor growth regardless of cause.
8. DEBRIS AND MULCH.
Debris mulch is left on site unless otherwise agreed upon in writing and may not be perfectly flush with the ground in all areas. This is normal for forestry mulching operations. Client is responsible for any additional grading, spreading, or removal of mulch after work is completed unless separately contracted.
9. PAYMENT TERMS.
Payment is due upon completion unless otherwise specified. Projects over $6,000 require a 30% deposit prior to work commencing. **Accepted payment methods:** Check (requires deposit 24 hours in advance of scheduled start time), Credit Card (a 2.9% surcharge applies to offset processing costs as permitted by Kentucky law KRS 367.92025). Payment in full is due upon completion of work. If work was bid as a project and finishes earlier than estimated, no refund will be issued as pricing is based on scope, not time.
10. DEPOSITS & CANCELLATIONS.
Deposits are non-refundable except when Contractor cancels or reschedules due to weather, equipment failure, or scheduling conflicts, or when work cannot be completed due to Contractor's inability to perform. Client-initiated cancellations with 5 or more days advance notice will receive a full deposit refund. Cancellations within 3 days of scheduled start date will result in a $250 mobilization fee deducted from the deposit refund. Same-day cancellations will result in a charge of 20% of the total job cost. Once work has commenced, deposits are non-refundable. For jobs that did not require a deposit, if Client cancels after work has started and less than 4 hours of work has been completed, a flat fee of $600 will be charged. If 4 or more hours of work has been completed, Client will be charged the full day rate.
11. DAILY WORK ACTIVITIES & OPERATIONAL BREAKS.
Daily work includes scheduled breaks for operator rest and equipment needs, as well as routine fire mitigation activities and debris removal. Debris removal includes extracting wire, chains, tires, rocks, or other materials that may become bound in machinery during normal operations. All such activities are considered part of daily equipment use and standard operating procedures. Client acknowledges that equipment operates at varying speeds depending on terrain, density, and conditions, and that not every moment on site involves active mulching.
12. DELAYS & DOWNTIME BILLING.
Land clearing is weather-dependent. Contractor reserves the right to reschedule due to rain, saturated ground, snow, ice, or unsafe conditions. Weather delays initiated by Contractor do not result in forfeiture of deposit and work will be rescheduled at earliest availability. If work is delayed, interrupted, or slowed due to Client actions including frequent interruptions or excessive direction, site not ready as agreed, access blocked or unavailable, or unsafe conditions created by Client or third parties, Contractor may bill for operator and equipment downtime at $200 per hour. Contractor reserves the right to suspend work and leave the site if delays exceed reasonable project timelines.
13. REMOBILIZATION CHARGES.
If equipment cannot remain on site overnight due to HOA restrictions, municipal ordinances, property access limitations, Client preference, or safety concerns, remobilization charges apply at $250 per occurrence for loading, transport, unloading, and return to site. Remobilization requirements will be discussed during quoting and included in final pricing where applicable.
14. SCHEDULE CHANGES.
Contractor will make reasonable efforts to meet scheduled dates but reserves the right to adjust schedules due to weather conditions, equipment breakdowns, prior job delays, safety concerns, or emergency repairs. Weather delays may affect scheduling and require rebooking. Client will be notified as soon as reasonably possible of any schedule changes.
15. NO WARRANTY / NO REGROWTH GUARANTEE.
Contractor provides no warranty or guarantee regarding regrowth of vegetation, long-term maintenance of cleared areas, elimination of invasive species, permanence of mulch coverage, or erosion control or soil stability. Natural regrowth occurs and is the Client's responsibility to maintain after Contractor completes work. Contractor offers seasonal maintenance packages for clients who wish to maintain cleared areas on an ongoing basis—contact Contractor for details on recurring service options.
16. SAFETY REQUIREMENTS & SITE ACCESS.
During work operations, all persons including customers, neighbors, children, pets, and bystanders must remain at least 300 feet clear of operating machinery. Contractor will establish safety zones as needed and will place safety flags and yard signs at the entry to the work area. A fire extinguisher station will be maintained on site per insurance requirements. Client is responsible for notifying neighbors, tenants, or other parties of ongoing work and safety requirements. Contractor reserves the right to stop work immediately if unsafe conditions exist or if any person enters the safety zone. If equipment and trailers remain on site overnight, Client is responsible for site security. Contractor is not liable for theft, vandalism, or damage to equipment left on site at Client's request.
17. INSURANCE & LIABILITY.
Contractor maintains general liability and inland marine insurance covering equipment and operations. Client acknowledges inherent risks associated with land clearing and releases Contractor from liability for damage caused by unmarked hazards or undisclosed conditions. Contractor is not liable for damage to unmarked utilities, septic systems, or underground infrastructure; damage to features not clearly marked for preservation; normal ground disturbance and turf damage; damage caused by hidden hazards or debris not disclosed by Client; delays due to weather, equipment failure, or circumstances beyond Contractor's control; or claims arising from Client's lack of authority to authorize work. Client agrees to defend, indemnify, and hold harmless Contractor from any claims arising from Client's failure to properly mark utilities or hazards, Client's misrepresentation of property ownership or authority, or third-party claims related to property boundaries or access rights.
18. MEDIA, DOCUMENTATION & REFERRAL PROGRAM.
Contractor may document work using photos, video, action cameras, or aerial footage (including drone operations) for project planning and verification, marketing and promotional use, and social media and website content. By signing this agreement, Client grants Contractor the right to film, photograph, and conduct drone footage of work being completed. Client grants Contractor a royalty-free license to use project images for Contractor's business purposes, including marketing, advertising, website, social media, and similar promotional uses. Both Contractor and Client may use project images for personal or business use, but neither party may sell, transfer, license, or provide the images to third parties without written consent from the other party. All customer-identifying information (names, addresses, contact information) will be removed from public content unless Client explicitly opts into the referral program. Clients who opt into the referral program will receive edited content for their own use and may be eligible for referral program benefits. Contractor reserves the right to discontinue the referral program at any time.
19. DISPUTE RESOLUTION & GOVERNING LAW.
Any disputes arising from this agreement will be governed by the laws of the Commonwealth of Kentucky. Parties agree to attempt good-faith resolution before pursuing legal action. For disputes not exceeding $2,500, parties agree to pursue resolution through Small Claims Court in Boone County, Kentucky where applicable. For disputes exceeding Small Claims jurisdiction, each party will bear their own attorney fees and costs regardless of outcome. Only court costs, filing fees, and costs of service as awarded by the court may be recovered by the prevailing party. Venue for any legal proceedings will be Boone County, Kentucky.
20. ENTIRE AGREEMENT.
This Work Authorization and Terms & Conditions constitute the entire agreement between Client and Contractor. No verbal agreements, representations, or modifications are binding unless made in writing and signed by both parties. Client acknowledges reading and understanding these terms before approving this estimate.
For questions or concerns, contact Land Grinders LLC at (859) 209-3828 or LandGrinders@Pm.Me